From a Notion row to a published post
Five steps, shown on screen. The orange ring is where you click.
- Step 1 Add a row
- Step 2 Write the caption
- Step 3 Attach your media
- Step 4 Pick the date and account
- Step 5 Tick the box
Before you start, check these three in your dashboard
Open your dashboard- Your Notion database is connected. Its new columns start with a dot.
- Your social accounts are connected with Add social account. Instagram needs a Business or Creator account.
- Each account is added to the database. That's what lists it in the database's account column.
Add a row
Each row of your database is one post. Click + New at the bottom of the table and give it a name.
๐ก The name is just for you, except on Pinterest, where it becomes the Pin's title.
| Aa Name | .Scheduled Post Date | .Social media account | .Ready to post? | Status |
|---|---|---|---|---|
| โ๏ธ Summer recap | Nov 4, 9:00 AM | [email protected] | Posted | |
| ๐ฌ Behind the scenes | Nov 8, 6:00 PM | LinkedIn@Acme Inc | Posted | |
| ๐ Launch announcement |
Write the caption in the page
Open the row. Your caption isn't a column: it's the page itself. Click below the columns and type, like a note.
๐ก It's sent as plain text: bold, headings and images in the page are left out.
Attach your media
Click .Media & Files and upload your photos or your video. Several photos make a carousel.
๐ก Upload the files themselves: a link to a file hosted elsewhere won't publish. For a Reel or a video, put a cover image in .Media Thumbnail (optional).
Pick the date and the account
In .Scheduled Post Date, pick the day and turn on Include time to choose the hour. Then pick where it goes in .Social media account.
๐ก Pick several accounts and the same row goes out on each of them.
Tick .Ready to post?
That's what schedules it. Within seconds the box unticks itself and the status shows Scheduled. At the time you picked, it turns Posted.
๐ก You can still change the text, the media or the date afterwards: NotionScheduler reads the row again right before it publishes.
Every column, in one line
Keep their names as they are. Add your own columns and views around them as you like.
You fill these
-
.Scheduled Post DateWhen it goes out. Turn on "Include time" to pick the hour. -
.Media & FilesThe photos or video to publish. Several photos make a carousel. -
.Social media accountWhere it goes. Pick several accounts to post the same row on each. -
.Ready to post?The switch: nothing is scheduled until it's ticked.
Optional
-
.Media Thumbnail (optional)A cover image, on the platforms that take one. -
.First CommentPosted as the first comment. Handy for hashtags. -
.Post this as story?Publishes the media as a Story instead of a post.
NotionScheduler fills these
-
NotionScheduler StatusScheduled, then Posted. Error or Partial if something failed. -
NotionScheduler CommentsWhat happened, account by account, and how to fix a failure.
The columns with an emoji (๐ โค๏ธ ๐ฌ ๐ ๐พ) fill themselves in with your post's numbers once it's live.
What each platform takes
Cover is .Media Thumbnail (optional),
Story is .Post this as story?.
If a post doesn't fit, you'll be told why in NotionScheduler Comments.
| Platform | Text only | Photos | Video | Cover | Story | First comment |
|---|---|---|---|---|---|---|
| โ | Up to 10, with videos | As a Reel, up to 15 min | Reel cover | Yes | Yes | |
| Yes | Several | 9:16 up to 90 s goes out as a Reel | Regular videos | Yes | Yes | |
| Threads | Yes | Up to 20, with videos | Up to 5 min | โ | โ | Yes |
| Bluesky | Yes | Up to 4 | Up to 3 min | โ | โ | Yes |
| โ | 2 to 5 | 4 s to 15 min | Video cover | โ | โ | |
| X (Twitter) | Yes | Up to 4 | Up to 140 s | โ | โ | Yes |
| Yes | Up to 20 | Up to 30 min | โ | โ | Yes | |
| TikTok | โ | Up to 35 | 3 s to 3 min | Photo posts | โ | โ |
| YouTube | โ | โ | One, published as public | โ | โ | โ |
Caption up to 2,200 characters.
Needs an Instagram Business or Creator account.
On a text-only post, the first link shows as a link preview.
Publishes to Facebook Pages, not personal profiles.
Threads
Up to 500 characters. The first comment is a reply.
Bluesky
Up to 300 characters. Links, hashtags and mentions are clickable.
Video needs a verified email address on Bluesky.
The row's title is the Pin's title, the page its description. The first link in the page is the Pin's link.
Each board is its own account. Two boards of the same Pinterest account at most per row.
X (Twitter)
280 characters, a link counts as 23. The first comment is a reply, and counts as an X post.
On paid plans, with a monthly number of X posts.
Up to 3,000 characters. A link to a LinkedIn profile or company page becomes a mention.
Also takes a document (PDF, Word, PowerPoint), titled with the row's title.
TikTok
Caption up to 2,000 characters.
Status turns to Posted once TikTok has finished processing the video.
YouTube
The page becomes the video's title, up to 100 characters.
When a post fails
The row tells you what went wrong. Fix it, tick the box again, done.
1. Read the comment
Errorโ ๏ธ Instagram (acme.studio): Instagram Carousels can't contain more than 10 elements
2. Fix it in the row
Here: remove photos until there are 10 at most.
3. Tick it again
.Ready to post? โ Scheduled โ Posted- A platform hiccup? It's retried automatically, and the comment says so. Nothing to do.
- Asked to reconnect? Reconnect the account from your dashboard, then tick the box again.
- Several accounts, one failed? The status shows Partial. Ticking again only retries the one that failed.
Ready for your first post?